Small business owners need to have their fingers on the pulse of their business. Sales, overdue accounts, expenses and bank balances are vital. They need powerful but simple tools to keep on top of these things. Cloud apps are becoming more common. Many software vendors offer a cloud version. You will always be using the latest version. An internet connection is all that is required. Xero accounting began serving small business in New Zealand in 2006. It now boasts over 2 million subscribers globally.

It provides powerful but simple tools to manage a small business. Simply download the app on your mobile device or on the web with a computer. It has many features found in other small business accounting software. Xero lets you manage contacts, create quotes, convert quotes to invoices, record expenses, monitor spending, view your profit, reconcile banks and pay bills. There is an add-on so you can approve employee expense claims. You can do all of these things via the mobile app or on the desktop. You can invite users and assign them roles as the need occurs. There is no limit to the numbers of users.

Subscription rates are $15 for a starter plan to $52 per month for a premium plan which handles multiple currencies. The starter plan is limited to 20 quotes or invoices and 5 bills. Unofficial maximums are 1,000 transaction a month and 4,000 inventory items. Add-ons include expense claims ($5) and project tracking ($10). You can visit the Xero website here

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